Terms & Conditions
COASTAL CLUB PROPERTIES LLC
Vacation Rental Terms & Conditions
Effective Date: 08/01/2026
These Terms & Conditions (“Terms”) apply to all reservations made directly with **Coastal Club Properties LLC** (“Coastal Club,” “we,” “us,” or “our”) for vacation rental properties managed by Coastal Club Properties LLC. By making a reservation, submitting payment, or occupying a property, the guest (“Guest,” “you,” or “your”) agrees to these Terms.
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1. RESERVATION AGREEMENT
A reservation is considered confirmed once the required payment has been received and the reservation has been accepted by Coastal Club Properties LLC or through an applicable booking platform.
The person making the reservation must be at least 21 years of age, unless otherwise approved in writing by Coastal Club Properties LLC, and agrees to be responsible for all members of their party and for compliance with these Terms.
The Guest agrees that the information provided during the reservation process is accurate and complete.
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2. PAYMENTS
All rental rates, taxes, cleaning fees, service fees, and other applicable charges will be disclosed during the booking process.
Payment requirements may vary depending on the booking platform or reservation method.
Reservations are not considered guaranteed until required payments have been successfully processed.
If a payment is declined, reversed, or otherwise not received, Coastal Club Properties LLC reserves the right to cancel the reservation in accordance with the applicable cancellation policy.
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3. CANCELLATIONS
Cancellation policies may vary depending on the property, reservation dates, booking platform, and rate selected.
Guests are responsible for reviewing the cancellation policy presented at the time of booking.
Any refunds will be processed according to the applicable cancellation policy and, when applicable, the policies of the booking platform through which the reservation was made.
Coastal Club Properties LLC is not responsible for fees charged by third-party booking platforms, payment processors, travel insurance providers, or other third parties.
We strongly recommend that guests consider purchasing travel insurance to protect against unexpected cancellations, travel interruptions, illness, severe weather, or other circumstances that may affect their trip.
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4. CHECK-IN AND CHECK-OUT
Check-in and check-out times will be provided with the Guest’s reservation and arrival instructions.
Early check-in or late check-out may be available upon request but is not guaranteed and may be subject to an additional fee.
Guests may not enter the property before the approved check-in time or remain at the property after the approved check-out time without prior approval.
Unauthorized early arrival or late departure may result in additional charges.
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5. OCCUPANCY AND GUESTS
Only the number of guests disclosed during the reservation process may occupy the property.
Guests may not exceed the property's maximum occupancy at any time without prior written approval from Coastal Club Properties LLC.
The Guest who makes the reservation is responsible for the conduct of all members of their party and any visitors.
Unauthorized parties, events, weddings, or gatherings are prohibited unless specifically approved in writing.
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6. PARTIES AND EVENTS
Unless specifically approved in writing, parties, events, weddings, receptions, and other large gatherings are not permitted.
Excessive noise, disruptive behavior, or complaints from neighbors may result in immediate termination of the reservation without refund.
Guests are responsible for any fines, damages, cleaning costs, or other expenses resulting from unauthorized events or gatherings.
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7. PETS
Pets are only permitted at properties specifically designated as pet-friendly and must be disclosed during the reservation process.
Unauthorized pets may result in additional cleaning fees, damage charges, or termination of the reservation.
Service animals will be accommodated as required by applicable law.
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8. SMOKING
Smoking, vaping, and the use of tobacco or similar products are prohibited inside the property unless expressly permitted by the property's specific rules.
Guests may be charged for additional cleaning, deodorizing, or damage resulting from smoking or vaping inside the property.
Cigarette butts and other smoking materials must be properly disposed of and may not be left on the property or grounds.
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9. PROPERTY CONDITION AND CARE
Guests agree to treat the property, furnishings, appliances, equipment, pool, outdoor areas, and other amenities with reasonable care.
The property must be returned in substantially the same condition in which it was received, ordinary wear and tear excepted.
Guests are responsible for damage, excessive cleaning, missing items, or other losses caused by themselves or members of their party.
Guests should notify Coastal Club Properties LLC as soon as reasonably possible if they discover damage or a maintenance issue.
Failure to report damage promptly may result in the Guest being held responsible for additional damage that could have been prevented through timely reporting.
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10. DAMAGES AND ADDITIONAL CHARGES
The Guest agrees to be financially responsible for damage to the property or its contents caused by the Guest or any member of their party.
Additional charges may include, but are not limited to:
* Property damage
* Missing or damaged furnishings
* Broken appliances or equipment
* Excessive cleaning
* Unauthorized pets
* Smoking or vaping
* Lost keys, remotes, or access devices
* Unauthorized late check-out
* Unauthorized early check-in
* Pool or hot tub damage
* Damage caused by misuse of property amenities
* Removal of excessive trash or debris
* Costs associated with violations of property rules
Coastal Club Properties LLC will make reasonable efforts to document and communicate any applicable charges.
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11. MAINTENANCE AND REPAIRS
Coastal Club Properties LLC will make reasonable efforts to ensure that the property and its amenities are maintained in good working condition.
From time to time, repairs or maintenance may be necessary during a Guest's stay.
Guests agree to promptly notify Coastal Club Properties LLC of maintenance issues so that reasonable efforts can be made to address them.
Coastal Club Properties LLC cannot guarantee that every appliance, amenity, utility, or feature will be available at all times.
Temporary interruptions to electricity, water, internet, cable, pool equipment, air conditioning, or other services may occur due to circumstances outside our control.
No refund will automatically be provided for temporary interruptions or maintenance issues unless required by applicable law or specifically approved by Coastal Club Properties LLC.
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12. AMENITIES
Amenities such as pools, hot tubs, grills, beach equipment, bicycles, games, appliances, televisions, internet service, and other features are provided for Guest use where applicable.
Amenities may vary by property.
Guests are responsible for using all amenities safely and according to posted instructions.
Coastal Club Properties LLC is not responsible for injuries resulting from improper use of amenities or failure to follow safety instructions.
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13. POOLS AND WATER FEATURES
Guests use pools, hot tubs, spas, and other water features at their own risk.
There may be no lifeguard on duty.
Children must be supervised by a responsible adult at all times.
Guests are responsible for following all posted pool and water-safety rules.
Pool equipment, heaters, pumps, filters, and other mechanical systems may occasionally require maintenance or may become temporarily unavailable.
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14. KEYS, LOCKS, AND ACCESS CODES
Guests are responsible for keeping all keys, garage remotes, access cards, and electronic entry codes secure.
Guests may not share access codes with unauthorized persons.
Lost keys, remotes, access devices, or damage to locks may result in additional charges.
Guests must return or leave all physical access devices as instructed at check-out.
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15. PERSONAL BELONGINGS
Guests are responsible for their personal belongings during their stay.
Coastal Club Properties LLC is not responsible for lost, stolen, or damaged personal property.
Guests should not leave valuables unattended and should ensure doors and windows are properly secured when leaving the property.
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16. LOST AND FOUND
If personal belongings are left at the property, Coastal Club Properties LLC may make reasonable efforts to locate and return the items.
Guests may be responsible for shipping, handling, and other costs associated with returning lost items.
Unclaimed items may be donated, discarded, or otherwise handled at Coastal Club Properties LLC's discretion after a reasonable period of time.
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17. WEATHER, HURRICANES, AND NATURAL DISASTERS
Coastal Club Properties LLC is not responsible for cancellations, travel delays, property conditions, power outages, road closures, evacuations, or other effects caused by hurricanes, tropical storms, flooding, severe weather, natural disasters, or other circumstances beyond our reasonable control.
If a mandatory evacuation order or other governmental action prevents occupancy of the property, Coastal Club Properties LLC will follow the applicable booking platform's policies and applicable law regarding cancellations or refunds.
Guests are encouraged to purchase travel insurance that includes coverage for weather-related cancellations and interruptions.
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18. GOVERNMENTAL RESTRICTIONS
Guests agree to comply with all applicable federal, state, county, and local laws, ordinances, regulations, and property-specific rules during their stay.
If a governmental authority restricts or prohibits occupancy, Coastal Club Properties LLC will comply with the applicable requirements.
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19. QUIET HOURS AND NEIGHBORHOOD RULES
Guests must respect the surrounding neighborhood and community.
Quiet hours are generally **10:00 PM to 8:00 AM**, unless different hours are stated in the property's specific rules.
Excessive noise, disturbances, or behavior that negatively affects neighbors or surrounding properties is prohibited.
Guests are responsible for any fines or charges resulting from violations caused by themselves or their party.
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20. PARKING AND VEHICLES
Guests must park only in designated areas and comply with property-specific parking rules.
Vehicles may not block driveways, sidewalks, neighboring properties, fire lanes, or access areas.
Coastal Club Properties LLC is not responsible for theft, damage, towing, or loss involving Guest vehicles or their contents.
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21. TRASH AND CLEANLINESS
Guests are expected to dispose of trash according to the property's check-out instructions and local requirements.
Excessive trash, food waste, or debris left inside or outside the property may result in additional cleaning or disposal charges.
Guests are not required to perform professional cleaning but are expected to leave the property reasonably tidy and follow the provided check-out instructions.
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22. ILLEGAL ACTIVITY
Illegal activity of any kind is strictly prohibited at all Coastal Club Properties.
This includes, but is not limited to, illegal drug activity, unlawful weapons possession, prostitution, theft, and other criminal activity.
Any violation may result in immediate termination of the reservation without refund and may be reported to the appropriate authorities.
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23. SECURITY CAMERAS AND MONITORING
Exterior security cameras or other security devices may be present at certain properties.
Cameras will not be placed in areas where guests have a reasonable expectation of privacy, such as bedrooms or bathrooms.
Guests agree not to tamper with, disable, cover, or interfere with security equipment.
Property-specific disclosures regarding security devices will be provided where applicable.
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24. RIGHT OF ENTRY
Coastal Club Properties LLC, property owners, contractors, maintenance personnel, cleaners, or other authorized representatives may enter the property when reasonably necessary for maintenance, repairs, inspections, emergencies, or other legitimate property-management purposes.
Except in emergencies or where otherwise permitted by law, reasonable notice will be provided when required.
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25. TERMINATION OF STAY
Coastal Club Properties LLC reserves the right to terminate a Guest's stay if the Guest or any member of their party materially violates these Terms, damages the property, exceeds occupancy limits, engages in illegal activity, hosts an unauthorized event, or creates a significant disturbance.
In such circumstances, the Guest may be required to immediately vacate the property and may not be entitled to a refund.
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26. LIABILITY
Guests acknowledge that vacation rentals contain ordinary risks associated with travel and residential properties, including but not limited to stairs, pools, balconies, outdoor areas, wet surfaces, grills, appliances, and other amenities.
Guests agree to use reasonable care and follow all posted safety instructions.
To the fullest extent permitted by applicable law, Coastal Club Properties LLC is not responsible for personal injury, loss, theft, or damage to personal property arising from the Guest's use of the property, except to the extent caused by circumstances for which Coastal Club Properties LLC cannot legally disclaim responsibility.
Nothing in these Terms is intended to waive any rights or protections that cannot legally be waived.
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27. THIRD-PARTY BOOKING PLATFORMS
Reservations made through Airbnb, Vrbo, Booking.com, or another third-party platform may also be subject to that platform's terms, policies, cancellation rules, and fees.
In the event of a conflict between these Terms and a mandatory policy of the applicable booking platform, the applicable platform policy may control to the extent required.
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28. PHOTOS AND PROPERTY DESCRIPTIONS
Coastal Club Properties LLC makes reasonable efforts to ensure that property photographs, descriptions, amenities, and other listing information are accurate.
Properties, furnishings, décor, landscaping, and amenities may change from time to time.
Minor differences between photographs and the actual property do not constitute grounds for cancellation or refund.
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29. MAXIMUM OCCUPANCY AND LOCAL RULES
Each property may have specific occupancy limits, parking restrictions, pool rules, HOA requirements, community regulations, or other restrictions.
Guests agree to comply with all property-specific rules provided before or during their stay.
Violation of HOA, condominium, community, or local regulations may result in fines or termination of the reservation.
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30. CHANGES TO RESERVATIONS
Requests to change dates, occupancy, or other reservation details are subject to availability and approval.
Changing reservation dates may affect the rental rate, taxes, fees, cancellation policy, or other reservation terms.
Coastal Club Properties LLC does not guarantee that requested changes can be accommodated.
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31. NO SUBLETTING OR TRANSFER
Guests may not transfer, assign, sublet, or otherwise provide the property to another person or party without prior written approval from Coastal Club Properties LLC.
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32. FRAUDULENT OR MISLEADING RESERVATIONS
Coastal Club Properties LLC reserves the right to cancel a reservation if information provided by the Guest is fraudulent, materially inaccurate, or misleading.
This includes misrepresenting the Guest's age, number of occupants, purpose of the stay, or identity.
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33. GOVERNING LAW
These Terms shall be governed by and interpreted in accordance with the laws of the **State of Florida**, except where applicable law requires otherwise.
Any legal proceedings relating to these Terms shall be handled in a court of competent jurisdiction as permitted by applicable law.
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34. SEVERABILITY
If any provision of these Terms is determined to be invalid or unenforceable, the remaining provisions will remain in full force and effect to the extent permitted by law.
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35. ENTIRE AGREEMENT
These Terms, together with the applicable reservation confirmation, property-specific rules, and any applicable booking-platform policies, constitute the agreement between the Guest and Coastal Club Properties LLC regarding the reservation.
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36. ACKNOWLEDGMENT AND ACCEPTANCE
By making a reservation or occupying a Coastal Club Properties LLC property, the Guest acknowledges that they have read, understood, and agreed to these Terms & Conditions.
The Guest is responsible for ensuring that all members of their party are aware of and comply with these Terms.
Coastal Club Properties LLC
Florida Vacation Rental & Property Management
coastalclubproperties@gmail.com
352-213-5460
coastalclubproperties.com